MacForBeginners

You are not logged in. Log in now or become a member.
Small Text |  Big Text

Keynote basics

Keynote is Apple's own presentation application, similar to Microsoft's PowerPoint, but better (really, not just because it is Apple vs. Microsoft). With Keynote you can create breathtaking presentations that look professional even if you are a beginner.

Getting started

To open Keynote, press its icon. When the application has launched, you will be asked to choose a theme for your presentation. In this guide we will use the one called "gradient".

In keynote, choose one of the many available templates

When you have selected a theme, a new window will appear. Let's start with your presentation.

Working with slides

At the left part of your Keynote window, you will find a list of all the slides in the presentation. If you have just created a new document, there will only be one slide in the presentation. If you wish to add another, just click the plus button at the top of the list.

Add a new slide to Keynote

A new slide will now appear in the list. If you wish, you can change the order of your slides by dragging them to where you want them.

If you wish to view a slide, just click it and it will become visible in the viewer (the biggest part of the window).

Designing a slide

Working with "masters"

The most important thing to learn is how to switch between different "masters". A "master" is a layout for your slide. If you wish to change the slide's master, just click the "masters" button. You can find it at the top of the window, fifth icon from the left. A drop-down menu will appear, containing various different layouts. The master you choose will only affect the current slide.

Change Masters in Keynote

Importing media

If you wish to import a photo, movie or song into Keynote, this can easily be done. The most convenient way to do it is by dragging the file directly into Keynote. Just drop it onto you slide.

You can also import media by choosing Insert > Choose from the top menu.

If you are importing media from iPhoto, iTunes, iMovie or Aperture, you can use the excellent media browser. Just click the media browser icon available in the top right corner of the window in order to make the browser appear.

Click to show Keynote's media browser

From the browser, just drag the files you wish to add to your presentation.

Keynote's Media Browser

Adding text, shapes, tables and charts

At the top of your window, there are a few buttons that solve your graphics needs. Just click them in order to add an object.

Click one of theese buttons in order to insert graphics into your keynote presentation

The styles of these objects can easily be modified using the Inspector (continue reading).

The Inspector

The Inspector of Keynote

The Inspector is a small window that allows you to modify pretty much everything within your presentation.

First, open the inspector window by clicking the Inspector icon near the upper right corner of the window.

In Keynote, just click the Inspector icon in order to open the Inspector

The Inspector has many tabs, each controlling a certain aspect of the presentation.

Keynote inspector guide

1. Document Inspector

The document Inspector lets you edit preferences that apply to the whole presentation. For instance, if you wish to play a song throughout the presentation, this is the right tab.

2. Slide Inspector

The slide Inspector allows you to choose a transition for the slide. You choose the transition that will be used when you leave the slide, not the one used when entering the slide. Read more about animation effects later in this article.

The slide Inspector also lets you change the background for the current slide.

3. Build Inspector

The build Inspector lets you add animations for the objects within your slides. For instance, if you wish to animate a text box, the build inspector is the right place to do it. You can read more about animations later in this guide.

4. Text Inspector

If you have a text element in your presentation, this is the right tab to use if you wish to change the text layout. You can change the color, character spacing, line height etc. However, if you wish to change the font of a certain text element, you should use the font box (click the font icon in the upper right corner of Keynote or press command-T).

5. Graphic Inspector

If you add an image, or a shape or something else, you can edit its appearance using the graphics part of the Inspector.

The Graphic Inspector in Keynote

6. Metrics Inspector

Rotation, size and positioning of objects.

7. Table Inspector

If you add a table to your presentation, use this tab in the Inspector in order to edit the preferences of your table.

8. Chart Inspector

If you add a chart to your presentation, use this tab in order to make it look cooler. Why not make a 3D chart?

9. Hyperlink Inspector

Perhaps the most least exciting. It lets you add hyperlinks to web-pages or other slides within the presentation.

10. QuickTime Inspector

If you add a movie to your slide, you can edit its preferences using this tab.

Animating stuff

There are two things that you can animate within Keynote: Slides and Objects.

Animating slides

A slide can contain many different objects, and all these object can be animated in various ways. However, if you wish to change the animations between specific slides, you should click the "Slide Inspector" (the second tab of the Inspector).

First, you choose what transition effect you wish to use. If the transition moves in a certain direction, you can also choose in which direction you want the transition to move. Finally, you can choose whether you want the transition to start automatically or when you click your mouse.

In Keynote, use the Slides Inspector in order to animate slides

Animating objects

Let's assume that you have a piece of text and an image in one of the slides of your presentation. If you wish, you can animate these objects individually.

An example of a Keynote animation

In order to do this, open the third tab of the Inspector, the one called the "build inspector". Now, select the object that you wish to animate, and then choose what kind of animation you wish to use and how you want the animation to work (e.g. speed, direction). Notice the two tabs saying "build in" and "build out". These buttons let you choose if you want the animation to be used when the object is revealed or when it disappears.

The Build Inspector of Keynote

The most interesting thing is the "More Options" button. It lets you change the order of objects in your slide. You can change the animation order of objects and also decide if you want objects to animate automatically or when you click the mouse.

Inspiration

When Apple release new products, they do it with style. Steve Jobs talks, and he uses Keynote in order to make his presentations more powerful. Take a look at this clip and feel inspired!

Rate this article

Loading rating

Mårten Björk, author

About the Author

This article was written by Mårten Björk, the creator of this site.

Community

While I came here with a question about Keynote (which was answered, thank you) I want to know how to develop the spotlight effect such as you have us...

Apple's keyboards

The following names often occur in our articles:

The Keys of Apples keyboards


4 comments on this article

In order to write a comment, you must log in (you will be brought back to this page automatically).

twin372007-02-16

Keynote may be fine, but an important issue is whether it is compatible with PowerPoint. If I am going to present something at a conference, the odds are that the conference equipment will only accept PP files, so the compatibility is of paramount importance. (I think we have all seen something similar with Word, haven't we?)


macforbeginners2007-02-19

You are right. Personally, I never create anything in keynote and convert in to PP. If i have to do it PP, i rather do it PP all the way.


chadleggett2008-04-14

When you export items from Keynote, you can export them as PP or clickable Quicktime. You should not have any trouble using PP then.


macaroni2008-09-05 

While I came here with a question about Keynote (which was answered, thank you) I want to know how to develop the spotlight effect such as you have used to highlight a portion of an image. For example you use it in the section on importing media; the image highlights the "Media" selector in the inspector. Everything else is "in the background". How did you build that image? Sorry for the off-topic question. However I have been trying to use that in my presentations.


In order to write a comment, you must log in (you will be brought back to this page automatically).